Disclaimer

All information is correct at time of publication. Velg Training reserves the right to amend these packages subject to changes in the program format. Upon completion of the Sponsorship Application & Payment Form, sponsors are entering into a legal agreement.

The Contract

1. The term “Organiser” refers to Velg Training Pty Ltd

2. The term “Sponsor” includes any person, firm, company or corporation and its employees and agents identified in the Application & Payment Form or other written request for exhibition space.

3. A “contract” is formed between the Organiser and Sponsor when the Organiser accepts the signed Application & Payment Form and receives a minimum of 20% of the total owing as a deposit. The Organiser will then issue a confirmation letter and receipt to the Sponsor.

4. The Organiser may cancel the contract at their discretion if the agreed deposit is not received within 28 days of lodging the Application & Payment Form. Additionally, the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt.

The Application

5. A Sponsor Application & Payment Form and a 20% deposit must be received to reserve space.

6. The Organiser reserves the right to refuse application or prohibit any Sponsor from participation without assigning a reason for such refusal or prohibition. All funds made including deposit will be returned.

Obligations and Rights of the Organiser

7. The decision of the Organiser is final and decisive on any question not covered in this contract.

8. The Organiser agrees to hold the exhibition, however, reserves the right to postpone the exhibition from the set dates and to hold the exhibition on other dates as near to the original dates as possible, utilising the right only when circumstances necessitate such action and without any liability to the Organiser.

9. The Organiser agrees to promote the exhibition to maximise participation.

10. Following Pre-release the Organiser agrees to allocate the Sponsor an exhibition space, where the priority of booth positioning within the exhibition will be offered to Platinum, Gold, Silver and Bronze sponsors first and then prioritised by taking into account each organisation’s level of sponsorship, the date of application receipt, preferences, proximity to competitors and other relevant matters.

11. The Organiser reserves the right in unforeseen circumstances to amend or alter the exact site location of the stand or alter the size of the stand, and the Sponsor undertakes to agree to any alteration to the site or the space reallocated by the Organiser.

12. The Organiser reserves the right to change the exhibition floor layout if necessary.

13. The Organiser is responsible for the control of the exhibition area only.

14. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open.

15. The Organiser agrees to provide the Sponsor with an Exhibition Manual prior to the exhibition for the purpose of communicating required actions on the part of the Sponsor.

16. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibition Manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition.

17. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion.

18. The Organiser reserves the right to specify heights of walls and coverings for display areas.

19. The Organiser reserves the right to disapprove the content and presentation of the Sponsor catalogues, acknowledgements, handbills and printed matter with respect to the exhibition.

20. The Organiser may determine the hours during which the Sponsor will have access to the exhibition venue for the purpose of setting up and dismantling.

21. The Organiser reserves the right to refuse any person including Sponsor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a purchased or complimentary entry card.

22. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.

23. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Sponsor agrees to abide by these.

24. The Organiser will liaise with the venue regarding security on site during the period of the exhibition but will accept no liability for loss or damage.

25. The Organiser will arrange for daily cleaning of aisles outside the exhibition open hours.

26. The Organiser will not be responsible to know of any direct competitors. The Sponsor must specify who they would like to stand location next to or away from.

Obligations and Rights of the Sponsor

27. The Sponsor must ensure that all accounts are finalised and paid prior to the allocated exhibition move-in period.

28. The Sponsor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition.

29. The Sponsor must make every effort to maximise the promotion and commercial benefits of participating in the exhibition.

30. The Sponsor must comply with all directions/requests issued by the Organiser including those outlined in the Exhibition Manual.

31. The Sponsor must comply with all applicable laws, including laws in relation to workplace health and safety. The Sponsor will, therefore, act with care to avoid damage to persons or property in the exhibition.

32. The Sponsor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition, the Sponsor will promptly remove all exhibits, tools and other materials. If the Sponsor fails or refuses to do so, the Organiser will make arrangements for this to done by an external party at a cost to be paid by the Sponsor.

33. The Sponsor will not display an exhibit in such a manner as to obstruct or affect neighbouring Sponsors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition spaces.

34. The Sponsor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Sponsors failing to do so may be denied access to the exhibition to build or may be requested to cease building. A valid Insurance Certificate of Currency for independent exhibition contractors will also be submitted prior to the Organiser granting this company access to the exhibition area.

35. The Sponsor is responsible for all items within their allocated exhibition space.

36. The Sponsor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit.

37. The Sponsor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case, all permanent damage will result in the Sponsor being invoiced for all repairs.

38. The Sponsor acknowledges that the Organiser has a preferred freight forwarder and agrees to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the Sponsor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Sponsor agrees that the Organiser will not be liable for any goods rejected by the venue, lost or damaged prior to the delivery date specified or on return.

39. The Sponsor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition.

40. The Sponsor agrees to conduct all business transactions within their allocated exhibition space unless otherwise approved by the Organiser.

41. Sponsors agree not to advertise or hold during the Conference an event in competition with any part of the National VET Conference.

42. Where the Sponsor wishes to showcase two or more businesses that operate under the Sponsor’s organisational banner. the Sponsor must purchase a booth for each of the businesses showcased.

Storage of goods

43. Unless otherwise communicated storage will not be provided onsite at the exhibition. Under no circumstance are goods permitted to be stored in public access areas.

Stand Services and Construction

44. Official contractors will be appointed by the Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and WHS. Access will be denied without such documentation.

Insurance and Liability

45. All Sponsors must have Public Liability Insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser.

46. Sponsors must ensure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable.

47. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

48. The Organiser shall not be liable for any loss, which Sponsor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever.

49. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated.

Payment & Cancellation

50. The Sponsor has seven (7) days in which to make their final payment when it falls due. After this time space will be available for sale to another company. All deposits paid will automatically be forfeited and no refund will be made. No Sponsor shall occupy allocated exhibition space until all monies owing to the Organiser by the Sponsor are paid in full.

51. In the event that the Sponsor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Sponsor contracted to this space will remain liable to all Terms & Conditions of Contract and will not be eligible for a refund.

52. If the Sponsor wishes to cancel their participation, a request must be submitted to the Organiser in writing. Sponsor cancellations and refunds will be administered as follows:

a. If notice of cancellation is received between 6 and 12 months before the first day of the exhibition, the Sponsor will be entitled to a 50% refund on funds due at the time of cancellation.

b. If notice of cancellation is received less than 6 months before the first day of the exhibition, the Sponsor will not be entitled to a refund.

c. If notice of cancellation is received and full payment for funds owing has not been received, the Sponsor may be invoiced for the difference to satisfy the above cancellation and refund policy.

53. If notice of cancellation is received prior to the first payment being made, the Sponsor will be invoiced for and agrees to pay 25% of the total funds owing at that time.

54. Booth availability may be limited or restricted, and allocations and available quantities will be advised upon processing your application.

Terms & Conditions of Contract Reviewed June 2019.